Privacy Notice

This notice explains what happens to your information when you visit this website, send an enquiry, book a service or use a client gallery.

Who looks after your information

Victoria Ann Photo is run by Victoria Ann Smith in Bath, Maine 04530, USA. Victoria Ann Photo is responsible for the personal information described here. You can email info@victoriaannphoto.com with a privacy question or request.

What we collect

When you use the enquiry form, we collect:

• your name and email address;
• your Instagram handle;
• your phone number, if you choose to give it;
• the service you are interested in and how you found the website; and
• the plans, date, venue or location, contact preference and other details you include in your message.

If you become a client, booking records and client galleries may also include contact details, contract and payment records, photographs, films, gallery access details and download or selection activity.

How we use it

We use this information to reply to enquiries, prepare and manage bookings, provide photography and film services, deliver galleries, keep business records, protect the website and meet legal obligations. The enquiry form is not a newsletter sign-up.

Services that process information

• Netlify hosts this website and processes the enquiry form. A form copy is stored in Netlify Forms and emailed to info@victoriaannphoto.com. Netlify copies are deleted monthly.
• Google Workspace provides the info@victoriaannphoto.com inbox where enquiry messages are received and kept.
• PASS Gallery provides password-protected client galleries. PASS may process client names and email addresses, photographs and films, gallery permissions, access and download activity, and technical information needed to provide and secure the gallery. Read the PASS privacy policy (opens in a new tab).

These providers may use their own service providers and may process information in the United States or other places described in their policies. We may also disclose information when required by law or when reasonably necessary to protect people, the business or its legal rights. We do not sell personal information.

How long we keep it

Enquiries in the receiving inbox are kept for up to two years. Copies in Netlify Forms are deleted monthly. Booking, contract and payment records are kept as needed for the service and applicable business, tax or legal obligations. Client-gallery availability is communicated with each client; contact us if you want to ask about a specific gallery.

Cookies and browsing

This website does not use analytics or advertising trackers, and its fonts are served from the same website. Netlify may process technical information such as an IP address, browser, requested page and time to deliver and secure the site. Links to Instagram, YouTube and PASS open other services whose own privacy and cookie policies apply.

Your choices

You may ask what information Victoria Ann Photo holds about you, request a correction or deletion, or raise a concern. Some information may need to be kept for an active contract, a legal obligation or a legitimate dispute. Email info@victoriaannphoto.com, and include enough detail to identify the relevant enquiry, booking or gallery.

People shown on this website

Victoria owns the photographs published on this website and holds client consent records. If you are pictured or named and want to discuss how something is used, email info@victoriaannphoto.com.